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Job Details

The Job Details tab defines an employee’s organizational structure, employment configuration, and time & attendance policies.

This section connects the employee to:

  • Organization hierarchy
  • Reporting structure
  • Employee number series
  • Leave & attendance rules
  • Overtime and probation policies

Overview​

The Job Details tab is divided into two major sections:

  1. Job Information
  2. Time & Attendance Settings

1️⃣ Job Information​

This section defines the employee’s structural placement inside the organization.

Displays the Following Fields​

  • Onboarding Flow
  • Time Type (Full-time / Part-time etc.)
  • Organization
  • Business Unit
  • Location
  • Department
  • Designation
  • Reporting Manager(s)
  • Number Series
  • Employee Number
  • Notice Policy
  • Job Title
  • Probation Policy
  • Probation Start Date
  • Probation Completion Date

Onboarding Flow​

Indicates whether the employee was enrolled in an onboarding workflow.

If enabled:

  • Displays the selected onboarding flow name
  • Otherwise shows “Yes”

If not enabled:

  • Displays “No”

Organization Structure Mapping​

The employee is linked to:

  • Organization
  • Business Unit
  • Location
  • Department
  • Designation

These relationships determine:

  • Reporting structure
  • Attendance policies
  • Leave applicability
  • Payroll configuration

Reporting Managers​

Displays all assigned reporting managers.

  • Multiple managers supported

Number Series & Employee Number​

Number Series​

Controls automatic generation of employee IDs.

Employee Number​

Unique identifier assigned to the employee.

Notice Policy​

Displays:

  • Assigned notice period policy name
  • Download icon (if policy file exists)

If policy document is attached:

  • User can download it directly

Job Title​

Custom job title assigned to the employee.

Probation Policy​

Displays:

  • Probation policy name
  • Probation start date
  • Probation completion date

Conditional Edit Option​

If:

  • User has edit employee permission
  • AND policy allows evaluation at end

Then:

  • Edit icon appears beside probation completion date

2️⃣ Time & Attendance Settings​

This section defines attendance, leave, and overtime behavior.

Leave Plan​

Displays assigned leave plan.

If leave policy document exists:

  • Download icon available

Controls:

  • Leave types
  • Leave accrual
  • Leave balance rules

Shift​

Assigned shift configuration.

Controls:

  • Working hours
  • Check-in/check-out logic
  • Late/early policies

Weekly Off​

Assigned weekly off configuration.

Determines:

  • Default non-working days

Holiday List​

Assigned holiday plan.

Controls:

  • Public holidays
  • Optional holidays
  • Attendance sync behavior

Attendance Tracking Policy​

Defines how attendance is calculated.

Overtime Policy​

Displays assigned overtime policy.

If policy document exists:

  • Download icon available

Controls:

  • Overtime eligibility
  • Rate calculation
  • Approval flow

Policy Document Downloads​

The following policies may include downloadable documents:

  • Notice Policy
  • Leave Plan
  • Overtime Policy

If a policy has an attached document:

  • A download icon appears
  • Clicking triggers document download

Why Job Details Matter​

Job Details determine:

  • Employee ID generation
  • Leave eligibility
  • Attendance tracking behavior
  • Overtime calculation
  • Probation evaluation
  • Reporting hierarchy
  • Payroll foundation logic

Without job configuration:

  • Attendance may not calculate properly
  • Leave plans may not apply
  • Policies cannot be enforced
  • Payroll logic cannot be derived