Overtime Policy

An Overtime Policy defines how overtime is treated across different types of days:

• Working Days
• Weekly Offs
• Holidays

It determines:

• Whether overtime is Paid or Comp Off
• Which Overtime Term applies
• How approvals are handled
• Whether benefits can be combined
• Whether past-dated requests are allowed

Basic Information

Field	Description
Name	Name of the overtime policy.
Status	Active or Inactive. Only active policies apply to employees.
Overtime Configuration	Determines which day types are configured in the policy.
Description	Additional notes about the policy.
Attach OT Policy Document	Upload a supporting document (optional).

NOTE

Policies must be assigned to employees to take effect.

Day Type Configuration

For each applicable day type, you must configure how overtime is rewarded.

Day Type	Available Options
Working Day	Paid / Comp Off
Weekly Off	Paid / Comp Off
Holiday	Paid / Comp Off

WARNING

The Paid option is currently under development and not yet supported.

Each day type can have a different configuration.

Selecting Overtime Terms

Once a reward type is selected for a day type:

When Comp Off is selected:

• You must select a corresponding Comp Off Overtime Term.

When Paid is selected:

• You must select a corresponding Paid Overtime Term (future support).

INFO

Overtime Terms define the calculation rules (minimum hours, comp off credits, etc.), while the Overtime Policy decides when those terms apply.

Combined Benefits

If an employee works on a date that qualifies as:

• Both Holiday and Weekly Off

The system can apply combined benefits.

This means the employee may receive rewards configured for both applicable day types.

NOTE

Combined benefits are applied automatically based on the configured policy.

Approval Configuration

Overtime approval works similarly to Leave approvals.

You can configure:

Field	Description
Approval Required	Whether overtime requests require approval.
Approval Strategy	Level-based or Count-based approval.
Final Approval Level	Required if strategy is Level-based.
Approvals Required Count	Required if strategy is Count-based.

For detailed workflow explanation, refer to:

• Leave Approval Strategy
• Applying for Leave

TIP

If Approval Required is disabled, overtime rewards will be processed immediately after submission.

How Overtime Policy Works

1. Employee applies for overtime.
2. The system determines:
   • Day type (Working Day / Weekly Off / Holiday)
   • Assigned Overtime Policy
3. The appropriate Overtime Term is applied.
4. After final approval:
   • Comp Off is credited (if configured)
   • Paid logic will apply once supported

Past-Dated Overtime Requests

You can configure whether employees are allowed to create overtime requests for past dates.

Available Options

• Yes — Employees can submit overtime requests for past dates.
• No — Employees cannot submit overtime requests for past dates.

This setting controls whether an employee can apply for overtime for a date prior to today.

Important Notes

• Each policy can define different rules for each day type.
• Comp Off credit occurs only after final approval.
• Paid overtime support is coming soon.
• Policies must be assigned to employees to become effective.