Leave Plans
Leave Plans in VoxHRM define a set of leave types, rules, and policies that can be assigned to employees.
They help manage leave eligibility, balances, and request rules in a structured way.
What is a Leave Plan?
A Leave Plan represents a configured policy combining multiple leave types and rules, such as:
- Eligibility criteria
- Leave balance synchronization
- Request limits
- Start date rules
- Status and policy documents
Leave Plans ensure employees follow consistent leave rules and policies.
How to Create a Leave Plan
- Log in to VoxHRM.
- Navigate to Leaves and Overtimes.
- Click Leave Plans
- Click Add Leave Plan.
- Enter leave plan details.
- Attach leave types using the multi-select dropdown.
- Upload policy document (optional).
- Configure start date rules, eligibility, and request limits.
- Click Save.
Required Fields
| Field | Description |
|---|---|
| Name | Must be unique |
| Start From | Required; defines leave plan start point (Joining Date, Probation Completion, or Custom) |
| Status | Active or Inactive |
Note: If Start From is set to Custom,
Start Datemust be provided.
Optional Fields
| Field | Description |
|---|---|
| Description | Additional details about the leave plan |
| Max Days Prior Requestable | Maximum days in past a user can request leave; leave blank for no limit |
| Eligible Date Cut-Off | Users who joined before this date are eligible for this month’s leave |
| Policy Document | Attach leave plan document (PDF, Word, or text) |
| Leave Types | Multi-select dropdown to attach leave types to this plan |
Important Rules
- Leave Plan Name must be unique.
- Leave balances are synced only if the plan is active.
- Start From must be set (Joining Date, Probation Completion, or Custom).
- If Start From = Custom, a valid Start Date is mandatory.
- Max Days Prior Requestable limits how far back a user can request leave; if null, no limit applies.
Best Practices
- Assign all relevant leave types to the plan.
- Set clear eligibility rules to avoid conflicts.
- Upload policy documents for transparency.