Legal Entities

A Legal Entity represents a registered company within your VoxHRM account.

Every employee must be associated with a Legal Entity. This is the foundational structure required before creating employees, assigning payroll, or configuring policies.

How to Create a Legal Entity

1. Log in to VoxHRM
2. Navigate to Organization Management
3. Open Legal Entities
4. Click Add Legal Entity
5. Fill in the required details
6. Click Save

Required Fields

The following fields are mandatory:

Field	Description
Name	Official name of the organization
Phone	Primary contact number (8–12 digits)
Email	Official company email address

Optional Fields

These fields can be configured now or updated later:

Field	Description
Description	Brief information about the entity
Registration Number	Government registration number
Tax Number	Tax identification number
Logo	Company logo
Phone Code	Country dialing code
Incorporation Date	Date of company registration
Sector	Industry sector
Business Type	Type of business
Primary Entity	Mark as main organization (if multiple entities exist)

Important Notes

• Organization Name must be unique within your VoxHRM account.
• Only one entity should typically be marked as Primary.
• Employees cannot be created without at least one Legal Entity.

Best Practice

If you operate a single company:

• Create one Legal Entity and mark it as Primary.

If you operate multiple companies:

• Create separate Legal Entities for each registered company.
• Assign employees accordingly.

Once your Legal Entity is created, continue with:

• Business Units
• Locations
• Departments
• Designations

This completes the organizational structure required before employee creation.